Writing In German: How To Write An Email in German

Michael Homann - fotolia.com
Michael Homann – fotolia.com

Emails are an important tool in modern communications. This post describes how to write a German email. If you want to know how to write a German letter, read this post.

Before we start: „E-Mail“ is the official German spelling. However, you can find spellings such as „Email“ or „eMail“ in many places. These are not correct. Unfortunately, the native speakers of German don’t agree what article belongs to E-Mail. Most Speakers use the feminine: „die E-Mail, die E-Mails„. In southern Germany and Austria the neuter is more commonly used: „das E-Mail, die E-Mails„.

You can see an example for a German email when you click on the image:

2014-03-24_1527

Programmes for sending emails are international. Therefore you will find c c and b c c also in German emails.

To-line: Enter the email address of the recipient.

c c-line: Enter the email addresses of people who are to receive a copy of the email.

b c c-line: Enter the email addresses of people who are to receive a „blind“ copy of the email. The recipient will not see this address.

Subject line: Give the reason why you are writing.

Text box: Here you write the actual email.

You always use the address „Sehr geehrte Damen und Herren,“  when you don’t know the name of the person who will read your email. „Sehr geehrte Damen und Herren“ is a formal way of addressing someone. You can use this expression in official emails or when you contact an person or a corporation for the first time.

Hallo“ is acceptable in less formal situations. If you are unsure, always use the formal address.

When you know the person you are writing to you should use their name.  You address women with „Sehr geehrte Frau XXX,“ and men with „Sehr geehrter Herr YYY,„. Keep in mind that the address is considered part of the first sentence. Use a comma after the address, skip a line and begin the proper sentence with a small letter.

Sehr geehrte Damen und Herren,

durch einen Zeitungsartikel wurde ich auf Ihr Geschäft aufmerksam. (…)

Sehr geehrte Frau Xander,

durch einen Zeitungsartikel wurde ich auf Ihr Geschäft aufmerksam. (…)

Sehr geehrter Herr Yang,

durch einen Zeitungsartikel wurde ich auf Ihr Geschäft aufmerksam. (…)

Add an empty line between all paragraphs..

Mit freundlichen Grüßen“ is a useful formula for finishing all kinds of emails. When writing to friends or relatives either „Viele Grüße“ or „Liebe Grüße“ is suitable.

Kommentar verfassen